Eligibility and Definitions
The “vacation year” shall run from July 1 to June 30 each year. “Vacations” shall be defined as forty (40) hours pay at the employee’s straight time hourly rate for each week of vacation earned. All part-time employees shall receive vacation pay on a pro-rated basis in accordance with the number of hours worked by the employee on a normal work day as scheduled at the discretion of the Board.
Eligible employees in the District shall receive vacation based upon full years of service as measured each July 1 and based upon the schedules shown below.
Employees hired on or after July 1, 2013:
Number of Years Worked
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Vacation Days Earned
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Beginning with year one (1) of service
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10 days
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After seven (7) years of service
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15 days
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After fifteen (15) years of service
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20 days
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After twenty (20) years of service
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25 days
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For employees hired on or after July 1, 2013, vacation days shall be awarded for use in the same year they are received. Employees in their first year of service shall receive a pro-rated amount of vacation based upon the number of months worked. For example, an employee hired on October 1, 2014 would be eligible to earn nine-twelfths (9/12) of a full year’s allotment of vacation. This would entitle the employee to 9/12 * 10 days, or 7.5 days, during their first year of service. The employee under this example would be entitled to ten (10) days of vacation on July 1, 2015, for fiscal year 2016.
Employees hired prior to July 1, 2013:
Number of Years Worked
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Vacation Days Earned
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After one (1) year of service
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10 days
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After five (5) years of service
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15 days
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After ten (10) years of service
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20 days
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After fifteen (15) years of service
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25 days
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For calculation purposes, vacation is earned based upon the prior year’s service for eligible employees hired prior to July 1, 2013, which is based on the number of full years of service as measured each July 1.
In the event of separation of employment from the District during the year, vacation benefits listed above shall be pro-rated based upon the actual service during the year of separation, including resignation, termination, or voluntary or involuntary transfer to a position that allows a lesser vacation benefit.
Scheduling of Vacations
Vacations shall be scheduled by the Board in accordance with the desires of the employees and consistent with the efficient operation of the school system. The vacation schedule shall be posted by May 1 of each year.
All interested employees shall make their vacation selections in writing prior to March 1 of each year, subject to supervisor approval. Scheduling preference shall be given based on length of service. Any employee not having made a selection by March 1 shall forfeit any preference in the vacation selection process that year.
Employees shall normally only be allowed to take vacations one (1) day at a time when school is not in session; however, vacation may be taken anytime during the year if it does not conflict with the needs of the District and is approved by the employee's supervisor.
Employees shall be allowed to carry over a maximum of ten (10) days of vacation. Unused vacation days in excess of the maximum number of ten (10) that are allowed for carry over shall be forfeited.
Rev. 12-8-2014
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