The Board of Education recognizes the need to develop and maintain a file on each of the District’s employees. These files will be maintained such that pertinent job-related information is retained. Every reasonable effort will be made to safeguard the individual's privacy. Access to the individual employee's file will be limited to those having an established need-to-know; however, the individual's personnel file is open and available to that person for examination, except that professional credentials are exempted. The Director of Human Resources is directed to establish guidelines governing the development, implementation, maintenance, and accessibility of said personnel files.
An employee shall have the right, upon request and consistent with the timelines and content limitations specified in state law, to review the contents of his/her personnel file, at least two (2) times per calendar year, while in the presence of the Director of Human Resources or his/her designee. The employee shall be entitled to have a representative accompany him/her during such review. This examination must be accomplished in the presence of the person officially charged by the Superintendent with custody of those files. The removal of this file from the safekeeping place will be done by the official personnel file custodian. The employee’s personnel file or any part thereto may not be removed from the visual presence of the official custodian. An employee shall have the right, upon request, to receive copies of any documents contained in the personnel file except those delineated in Wis. Stat. § 103.13(6), upon payment of the actual cost for making such a copy.
An employee who is involved in a current grievance against the District may designate in writing a representative of the Union or other representative to inspect the employee’s personnel records which may have a bearing on the resolution of the grievance, except as provided for in Wis. Stat. 103.13(6). The District will allow such a designated representative to inspect the employee’s personnel records in the same manner as provided for in Wis. Stat. 103.13(2).
After reviewing his or her personnel records, the employee has the right to request that records he or she believes to be inaccurate or obsolete be removed from his or her file. If the District denies the request, the employee has the right to file a written statement explaining the employee’s position and have that statement attached to the disputed record. The employee’s statement shall be included whenever that disputed portion of the personnel record is released to a third party, as long as the disputed record is part of the file. Wis. Stat. § 103.13(4)
|