TABLE OF CONTENTS
SERIES 700

SUPPORT SERVICES

710 SUPPORT SERVICES GOALS 
720 SAFETY PROGRAM 
720-Rule  SAFETY PRECAUTIONS 
720.1 INTEGRATED PEST MANAGEMENT PLAN 
     Statement of Purpose 
     Definitions 
     Integrated Pest Management Coordinator 
     Pesticide Applicators 
     Monitoring 
     Injury Levels 
     Habitat Modification 
     Least-Toxic Controls 
     Storage 
721 BUILDING AND GROUNDS INSPECTION 
722.1 INCIDENT  REPORTS 
722.1-Rule   INCIDENT REPORTING PROCEDURES 
     Students 
     Employees 
723 EMERGENCY PLANS 
723.1  EMERGENCY SCHOOL CLOSINGS 
723.1 Rule EMERGENCY SCHOOL CLOSING PROCEDURES 
     School Closing - Cancellation 
     Early Dismissal 
731 BUILDING SECURITY 
731-Rule    KEY CONTROL PROCEDURES 
732 BUILDING AND GROUNDS MAINTENANCE 
733 ENERGY USE 
733 RULE METHODS OF ENERGY CONSERVATION 
     Building Users 
     General
741 AUTHORIZED USE OF SCHOOL DISTRICT EQUIPMENT 
751 STUDENT TRANSPORTATION 
751-Rule    TRANSPORTATION GUIDELINES 
     Responsibilities 
     Transportation to Child Care Providers 
     Non-Mandated Transportation 
751.1 BUS ROUTING AND SCHEDULING 
751.1-Rule    BUS ROUTING AND SCHEDULING GUIDELINES 
     Routes 
     Time Schedules 
751.2    BUS SAFETY PROGRAM 
751.2-Rule   BUS SAFETY PROCEDURES 
     Bus Driver Safety Duties 
     School Bus Patrol 
     Preparation for Emergencies 
751.21    USE OF VIDEO CAMERA ON SCHOOL BUS 
751.3 TRANSPORTATION TO SCHOOL-RELATED EVENTS 
751.3-Rule GUIDELINES FOR TRANSPORTATION TO SCHOOL-RELATED EVENTS 
751.5 Use of Private Vehicles to Transport Students 
751.5-Rule Guidelines for Use of Private Vehicles to Transport Students 
     Insurance Requirements 
     Vehicle Inspection Requirement 
     Vehicle Operator Requirements 
     Other Requirements 
     Use of Private Vehicles on School Business or to Transport Students 
752 USE OF DISTRICT-OWNED VEHICLES 
752-Rule    GUIDELINES FOR USE OF DISTRICT-OWNED VEHICLES 
760 FOOD AND NUTRITION SERVICES PROGRAM 
     Goals of the Wisconsin Rapids School Food and Nutrition Program 
     Strategies 
760-Rule – FOOD SERVICES MANAGEMENT GUIDELINES 
     Administration 
761 FREE AND REDUCED PRICE MEALS 
771 PRINTING AND DUPLICATING SERVICES (COPYRIGHTED MATERIALS) 
772 TELEPHONE SERVICES 
773  DATA PROCESSING SERVICES 
780 INSURANCE MANAGEMENT 

710 SUPPORT SERVICES GOALS

The Board expects operation and maintenance of school plant and equipment to set high standards of safety, to promote the health of students and staff, to reflect the moral and cultural aspirations of the community at its best, and to support environmentally the efforts of the staff to pro¬vide a good education.

LEGAL REF.: Sections  120.12  Wisconsin Statutes
                         120.44

APPROVED:     November 11, 1974

REVISED:  June 17, 2002
 

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720 SAFETY PROGRAM

The Board will provide safe and healthful facilities.  Buildings will be properly equipped, lighted, and ventilated and kept safe from hazards.

The principal of each school shall:
1. be responsible for the care and maintenance of the buildings and grounds;
2. supervise the custodial staff of the school in maintaining an adequate program for such care and maintenance;
3. report all recommendations and findings to the business office; and
4. be responsible for the reporting of all accidents.

The principal and the School Safety Coordinator shall be responsible for building safety and reporting of all accidents. The Director of Building and Grounds shall be responsible for the care and maintenance of the buildings & grounds and the supervision of the custodial/maintenance staff in maintaining the facilities.

A program of employee training shall be established to help ensure the safety of staff working with hazardous substances. Safety procedures shall be established to eliminate potential hazards in school buildings and on school property.

A school safety plan shall be developed and in effect in each District school to provide as safe an environment as possible for students, employees, and citizens while on school property or school-sponsored activities.

LEGAL REF.:   Sections  118.07   Wisconsin Statutes
                         118.09
                         118.10
                         120.12
                         120.44
                         121.02(1)(i)
             PI 8.01(2)(i), Wisconsin Administrative Code

CROSS REF.:     455, Student Safety
     720-Rule, Safety Precautions
                                   721, Building and Grounds Inspections
                 722.1, Accident Reports
                 723, Emergency Plans
                 732, Building and Grounds Maintenance
     Individual School Safety Plans

APPROVED:    November 11, 1974

REVISED: June 17, 2002
 

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720-RULE  SAFETY PRECAUTIONS

The following safety precautions shall be taken to minimize the potential for fires, falls, or other injuries:

1. The accumulation of materials, which can cause fires or can add fuel to a fire must be eliminated wherever possible.

  a. Maintain fire suppression equipment, i.e. fire extinguishers, sprinkler systems.

  b. No open flames.

  c.  Large quantities of paper/waste should not be accumulated in other than the central storage areas.

  d.  Stage and auditorium areas are to be kept free of debris.  Stage managers or staff working in the auditorium shall practice good housekeeping procedures and are to discard anything not part of regular stage equipment.

2. Sidewalks, driveways, and doorways shall be kept clear of snow and safe for pedestrian and/or vehicle traffic at all times.  Frequent checks for slippery conditions during the thawing weather are vital.  Problems should be reported to the Buildings & Grounds Department.

3. Science departments shall appoint a Chemical Hygiene Officer to provide a safe environment for students and staff in the classroom.

4. The School District will provide safety equipment, i.e., ladders, safety glasses, hearing protection.

APPROVED:  November 11, 1974

REVISED: June 17, 2002
 

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720.1 INTEGRATED PEST MANAGEMENT PLAN

Statement of Purpose

This plan has been developed to ensure the health and safety of students, teachers, staff, administration and all others using the district’s buildings and grounds, while at the same time controlling pest populations in an effective and environmentally sound manner.

This plan will rely on sanitation, habitat modification, monitoring and the use of non-toxic and least toxic products and techniques to control pests, rather than the use of potentially dangerous chemical pesticides.

This plan recognizes that Integrated Pest Management is a collaborative effort involving the administration, teachers,, students, facilities staff and pest control operators, among others, and that the gathering and sharing of information is critical to ensuring the success of this IPM initiative.

Definitions

Integrated Pest Management (IPM) is the coordinated use of physical, biological and cultural controls and least toxic pest control products and techniques to prevent unacceptable levels of  pest damage by the most economical means with the least possible hazard to people, property and the environment.

IPM involves the monitoring of pest populations, establishment of injury levels, modification of habitats (to eliminate sources of food, water, harborage and entry), utilization of least-toxic controls, keeping of records and evaluation of performance on an ongoing basis.

A pesticide will be defined as an insecticide, rodenticide, herbicide, acaricide, algaecide, slimicide, disinfectant or other chemical utilized to kill or repel a pest.

Integrated Pest Management Coordinator

The District IPM Coordinator responsibilities include the following:

Recording all pesticide use

•  Coordinating with contractors the use of pesticides and the intention of the District’s IPM policy/plan
   
• Assuring that all recommendations on maintenance and sanitation are carried out where feasible
   
• Assuring that any pesticide is applied when students and staff are not in areas where pesticides are being applied
   
•  Evaluating the school’s progress in the IPM plan

Pesticide Applicators

When pesticide use is necessary, the District will insure that the persons applying pesticides are trained and knowledgeable in pest control and pesticide use.  Any use of pesticides must be approved by the District, the District IPM Coordinator or the Buildings & Grounds Director.  Applicators must comply with all state regulations and follow label directions.  Applicators must comply with the District IPM policy/pesticides use management plan.

Treated school grounds will be posted with the date of application, pesticide product used and instructions on when areas may be used for recreational purposes.

Monitoring

Understanding what kinds of pests are present, where they are, and how big their populations are is essential for successfully eliminating problems.  Treatments will not be applied unless monitoring indicates a pest problem in excess of specified injury levels.

Structural pests will be monitored via direct inspection, sticky traps, pheromone baits, tracking powder, mechanical traps and glueboards as necessary.

Injury Levels

Also known as “tolerance” or “threshold” levels, injury levels determine the point at which treatment is necessary.  Appropriate injury levels will be set, and take into consideration economic losses (example: amount of foodstuffs contaminated by pantry pests), health risks (example: occurrence of disease-bearing pests), aesthetic evaluations (example: temporary presence of ants), nuisance problems (example: stinging insects) and pest visibility.  It is neither possible, nor desirable, to completely exterminate every pest and potential pest from every population on school property.

Habitat Modification

In every structural environment the food, water, harborage and entry points that attract and sustain pest populations will be eliminated.  Proper sanitation, which will involve a coordinated effort by all building occupants, is absolutely essential.  Sanitation will be conducted effectively and routinely, will extend to all areas of the school facility, and will be reviewed on an ongoing basis to improve performance and correct oversights.

The following is a general guide to habitat modifications to be assessed and implemented in key areas throughout the school facility.  Appropriate pest monitoring will also be conducted in each area.

Entryways (including doorways, overhead doors, windows, wall cracks and crevices, electrical fixtures, pipe spaces, drain ducts and loading docks)

• Make sure doors are not propped or left open
• Install weather-stripping and door sweeps
• Caulk wall cracks and crevices
• Install screens in doors and windows and keep them in good repair
• Keep shrubs grass and mulches at least one foot away from buildings
• Eliminate food waste and debris from loading docks.

Classrooms and Offices (including classrooms, laboratories, libraries, administration offices, auditoriums, gymnasiums, hallways and stairways)

• Allow food and beverages in designated areas only
• Clean dishes, coffee machines, microwaves and toaster ovens and utensils thoroughly on a regular basis
• Store condiments and food (including craft supplies and pet food) in tightly sealed containers
• Prohibit the extended storage of food in desks and lockers
• Inspect plants and animals (example:  science projects, houseplants) regularly for pest problems
• Vacuum and remove trash on a daily basis

Food Preparation and Serving Areas (including cafeteria, kitchen, teacher’s lounge, home economics room, snack area, vending machines, food storage areas and walk-in coolers)

• Store food, beverages and food wastes in tightly sealed, lidded containers
• Remove food waste daily
• Screen vents, windows and floor drains
• Keep area clean and dry by sweeping and mopping, quickly disposing of food waste, removing clutter, and fixing leaky pipes and faucets
• Clean grease traps regularly
• Caulk cracks and crevices
• Clean behind and underneath appliances, coolers, vending machines and waste disposal units

Plumbing and Maintenance Areas (including bathrooms, sinks, utility rooms, locker rooms, dish rooms, laboratories, art studios, home economic rooms, pool areas, boiler room, mechanical room, mop room and pipe chases)

• Repair leaks and other plumbing problems immediately to eliminate water sources
• Clean floor drains routinely
• Clean mop and buckets promptly, dry buckets ad hang mops off of floor above drain
• Seal pipe chases
• Eliminate piles of clutter
• Remove trash regularly

Waste Disposal and Recycling Areas (including garbage cans, dumpsters, recycling bins and outdoor garbage storage areas)

• Secure dumpsters with heavy, tight-fitting lids
• Clean the outsides of dumpsters regularly
• Store food wastes securely
• Clean in, under and around recyclables frequently
• Empty garbage cans regularly

Least-Toxic Controls

Controls will be instituted only when a pest has exceeded designated injury levels, as determined through monitoring.  Every effort should be made to modify the habitat to the point where it neither invites nor sustains injurious pest populations, thus minimizing the need for pest controls.

Biological and physical controls will be instituted prior to the use of chemical controls.  Only chemical controls least toxic to humans, non-target species and the environment will be acceptable.  Organophosphate and carbamate pesticides will not be employed for pest control.

Least toxic controls have been formulated for each type of structural pest, and continue to be developed and improved.

Biological controls include the appropriate conservation of pests’ natural predators, parasites and diseases, and the judicious augmentation of these species via predator releases, applications of parasites and inoculations of diseases.

Physical controls include:

• Desiccants (diatomaceous earth, silica areogel)
• Barriers (sticky, band, water)
• Traps (mechanical, glueboard, sticky)
• Environmental manipulation (of temperature, humidity or light)
• Electric currents (electrogun, electric fences and traps)
• Manual removal (nets, lice combs)

Storage

Storage of harmful products will be kept to a minimum.  If storage instructions are included, the instructions will be followed explicitly.  All such products and the application equipment will be stored in separate facilities from other activities and especially separated from food products or occupied rooms.  All storage facilities will be maintained as a locked area and will be clearly marked as containing pesticides.

All harmful products will have complete label instructions and will remain in the original container.  The material safety data sheet information will be on file and readily available to any employee who must handle such materials or who may have been exposed to the product.  The information is also available to any member of the public upon request.  Pest management questions should be directed to the Director of Buildings and Grounds.

 APPROVED:  June 17, 2002
 

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721 BUILDING AND GROUNDS INSPECTION

There are varying current conditions of maintenance and utilizations in district facilities due to a wide range of construction dates, materials and standards.  The district shall strive to achieve uniform safety and welfare standards by implementing the following:

1. The district director of building and grounds, director of business services and superintendent shall establish all elements and standards necessary to bring all facilities to uniform and acceptable standards. 

2. The buildings & grounds director and the building principal will inspect each facility using an inspection form and rate its condition relative to the established State building code standards at least annually. 

3. A composite of all inspection reports shall be reported back to the superintendent, the director of business services, and the Business Services Committee.  Priority shall be given to factors concerning the safety and welfare of the students and staff.

4. The building & grounds director will prepare a written report indicating all projects for consideration and a recommended time schedule for completion of the projects.

LEGAL REF.:   Sections  115.33 Wisconsin Statutes
                         121.02(1)(i)
              PI 8.01(2)(i), Wisconsin Administrative Code

CROSS REF.:   732, Building and Grounds Maintenance

APPROVED IN PART:    November 11, 1974

REVISED:     December 8, 1975
  June 17, 2002
 

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722.1 INCIDENT  REPORTS

The basic purpose of incident record keeping is to provide information for and support to a comprehensive safety education program for all students and school employees.

Incident reports support the safe and efficient operation of the school system as well as the protection and education of the students.  In addi¬tion, careful analysis and study of the reports have far-reaching implica¬tions for buildings, equipment, curriculum practices and administration.

Specific goals of the incident reporting process shall be to:

1. protect students, teachers and administrators from physical deficiencies of the school buildings and grounds.

2. measure uses of the school and grounds (such as movements of student groups during peak times and in certain areas of the school) and to modify conditions so as to reduce congestion and accidents.

3. provide information on kinds of incidents and the areas in which they occur and to adjust safety instruction in an effort to reduce the number of future mishaps.

4. reveal gaps in the instructional program which may be filled by well planned safety educational experiences.

5. determine relationships between incident experiences and school population (e.g., are falls caused by faulty traffic patterns dur¬ing class changes, or, are a few students having problems such as coordination or vision, which cause them to be unable to cope with the traffic patterns?).

6. protect the school and school personnel from suffering unfortunate publicity and from becoming involved in litigation arising out of incident cases.

Incidents to students and employees shall be reported in accordance with established procedures. 

LEGAL REF.:   Section  121.02(1)(i)   Wisconsin Statutes
               PI 8.01(2)(i), Wisconsin Administrative Code

CROSS REF.:   722.1-Rule, Accident Reporting Procedures
               453.1, Emergency Nursing Services

APPROVED:     November 11, 1974

REVISED:  June 17, 2002
 

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722.1-RULE   INCIDENT REPORTING PROCEDURES

Students

a. When a student becomes injured on school premises, he/she should notify the teacher or aide immediately.
 
 b. The teacher should notify the principal or school nurse. 
 
 c. If the injury is serious, the principal or school nurse should contact the business office. 
 
 d. Accidents to students, no matter how slight, must be reported to the prin¬cipal or supervisor immediately on incident report forms provided by the administration office or school nurse for that purpose.  The incident forms should be sent to the business office. 

Employees

a. All school employees are covered by workers compensation and employee liability insurance.  It is mandatory, therefore, that any incident on school premises must be reported promptly to the business office. Building principal or the school nurse for completion of an incident report.

b. The principal or school nurse should promptly forward the incident report to the payroll manager. 

APPROVED:   November 11, 1974

REVISED:    August 4, 1986
  June 17, 2002
 

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723 EMERGENCY PLANS

The school district will adhere to all state and local fire and safety regulations.

Each school shall establish procedures for school evacuation in case of fire, natural disaster and bomb threats.

LEGAL REF.:   Sections  115.01(10)   Wisconsin Statutes
                         118.07
     120.12(26)  
                         120.13(1)
                         120.44

CROSS REF.:     446, Student Disorders
     884, Relations with Fire and Civil Defense Departments
                 Emergency Care Policies and Procedures Handbook
                 Fire and Tornado School Evacuation Plans
     School Safety Plans

APPROVED:    November 11, 1974

REVISED: June 17, 2002
 

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723.1  EMERGENCY SCHOOL CLOSINGS

Buses will run whenever and wherever weather permits.  In the event of inclement weather, announcements regarding school closings or early dismissal will be made on local radio stations, in accordance with established procedures.

Event Cancellation

If inclement weather raises questions concerning the safe completion of extracurricular trips that are scheduled after school or on weekends, the Director of Support Services or his/her designee shall have final authority to determine whether or not the trip will take place.  If a scheduled trip is canceled, it is the responsibility of the coach/advisor to inform participants. 

LEGAL REF.:   Sections  115.01(10)   Wisconsin Statutes
                         121.02(1)(f)
               PI 8.01(2)(f), Wisconsin Administrative Code

CROSS REF.:     723.1-Rule, Emergency School Closing Procedures
                 WREA Agreement
                 AFL-CIO Local 1075 Agreement (Lunch, Custodians and Maintenance)
                 AFL-CIO Local 95 Agreement (Office and Professional Employees)
     WRPS Substitute Teachers’ Agreement

APPROVED:    September 11, 1980

REVISED:      November 7, 1991
  June 17, 2002
 

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723.1 RULE EMERGENCY SCHOOL CLOSING PROCEDURES
School Closing - Cancellation
If bad weather during the night makes it impossible for buses to run in the morning, the following procedure will be used:

Contact will be made to:

as early as possible, but in no case later than 6:30 a.m.

 "All schools in the Wisconsin Rapids School District, both parochial and public, will be closed today; no buses will run."

 Teachers, lunch personnel and clerical/aide personnel need not report for work on such days unless otherwise directed.
Early Dismissal
1. If bad weather develops during the morning while school is in session, contact regarding the early dismissal will be made to the above listed stations by 10:00 a.m. asking them to advise parents that their children will be sent home early.

2. Lunches will be served to K-12 students before the K-12 students are dismissed.

3. Buses will run according to the following schedule:

4. Extra buses will be added to convert the Rudolph and Vesper areas to single runs.

APPROVED:   November 11, 1974

REVISED:    October 6, 1983, November 9, 1987, November 7, 1991, June 17, 2002,
   February 11, 2008
 

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731  BUILDING SECURITY

Buildings constitute the greatest investment of the school district and it is important to adequately protect the District's investment.  Security shall encompass the maintenance of equipment, elimination of fire hazards, and protection from theft and vandalism.

Building security is the responsibility of all District employees. 

Key Distribution

Each building principal will have complete charge of all keys for his/her building.  Keys shall be issued to employees in accordance with established procedures. 

CROSS REF.:    731-Rule, Key Control Procedures

APPROVED IN PART:   November 11, 1974

REVISED:       June 17, 2002
 

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731-RULE    KEY CONTROL PROCEDURES

All keys shall be produced and distributed by the Buildings & Grounds Department.  No employee shall attempt to reproduce or alter district keys.

1. Each building principal will have complete charge and responsibility for all keys assigned to his/her building (checking out, checking in, etc.).

2. All building keys shall be returned to the principal’s office at the end of the school year.  Principals may allow staff to keep keys until the next school year.  A record of key distribution will be kept by the principal.

3. The building principal will be responsible for collecting keys from retiring staff members.

APPROVED:  November 11, 1974

REVISED: June 17, 2002
 

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732 BUILDING AND GROUNDS MAINTENANCE

The District will continue to evaluate and improve upon its program of maintenance and repair in all of its facilities.

The Director of Building and Grounds shall prepare and submit to the superintendent or Director of Business Services a plan for maintenance and repair of all facilities, including buildings, equipment, mechanical systems, general and special landscape conditions and the like.  The plan shall provide for a programmed schedule of necessary, corrective and preventive maintenance, repairs, remodeling and construction.

Annually, the director of building and grounds shall submit to the superintendent a district maintenance program status report, based on a thorough annual inspection of each facility.  The status report shall indicate:

a. The extent to which the goals of the programs have been achieved

b. The relationship of maintenance goals and requests to manpower and man-hour resources

c. Identify problem areas of major concern, if any and make recommendations on how to alleviate the pro¬blem(s) identified.

Staff requests for maintenance shall be handled in accordance with established procedures. 

LEGAL REF.:   Sections  120.12(5)   Wisconsin Statutes
                         120.44
                         121.02(1)(i)   
               PI 8.01(2)(i), Wisconsin Administrative Code

CROSS REF.:   721, Building and Grounds Inspections

APPROVED:     December 8, 1975

REVISED: June 17, 2002
 

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733 ENERGY USE

The Board of Education herein establishes energy conservation as a major priority of the Wisconsin Rapids Public School District. The Board recognizes that the conservation of energy is in the best interest of our total society, as well as out local community.
This policy is intended to reduce the use of energy in school owned facilities without adversely affecting program operations. All employees and building users share the responsibility for achieving this goal.

The energy conservation program in the Wisconsin Rapids School District shall be organized to provide for practices and procedures which minimize the use of all forms of energy in the District’s facilities; a plan to reduce energy use through cost-effective building modifications; and the utilization of curriculum materials designed to inform students regarding the wise use of
energy.

ADOPTED: February 1983
REVISED: June 17, 2002
 

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733 RULE METHODS OF ENERGY CONSERVATION

Building Users

A. Buildings

- Windows: Close operable windows when heating or air conditioning space. If windows have storm windows, use during heating season.

- Window Blinds and Shades: Adjust blinds and shades during air conditioning season to reflect direct sunlight outdoors. At other times adjust to maximize natural daylighting. Close blinds and shades during heating season at night.

- Doors: Keep passage and overhead doors closed as much as possible and do not block open while heating or air conditioning.

- Elevators: Promote the use of stairs in place of elevators, where possible.

- Process Equipment
Fume Hoods: Close sashes when not in use. Do not use as storage cabinets or to evaporatively dispose of chemicals.
Kilns, Drying/Curing Ovens, Sterilizers: Minimize preheat and run times. Shut off when not in use.
Food Service and Kitchen Ventilation Equipment: Shut off when not in use.
Wood Dust Collection, Process Exhaust and Makeup Air Ventilation: Shut off when not in use.

B. Plumbing Systems

- Water Conservation: Avoid using domestic water as a source of heating or cooling. Water lawns and plantings before 10 a.m. or during the evening hours. Run dishwashers and clothes washers using full loads. Minimize shower time.

C. Lighting and Electrical Systems

- Lighting: Turn off lights when space is not in use or natural daylighting is adequate. Use task lighting to reduce overall illumination levels.

- Office Equipment: Turn off personal computers, printers, copy machines and other office equipment when not in use and during unoccupied hours. Use Energy Star rated electrical products and appliances. Set up office equipment for automatic sleep modes.

- Personal Equipment: Eliminate use of individual cooking, space heating or cooling appliances and incandescent or halogen floor lamps.

General

A. Building

- Insulation: Repair damaged, displaced or missing building insulation.

- Windows and Doors: Maintain weather stripping, glazing compound, caulking, seals and door closers to minimize infiltration. Repair broken glazing. Keep overhead doors closed as much as possible when heating or air conditioning. Close operable windows when heating or air conditioning space. If windows have storm windows, use during heating season.

- Finishes and Furnishings: When refinishing and refurnishing, use light colors for better illumination at lower lighting levels. Minimize height of systems furniture and partitions for transfer of daylight.

B. Plumbing Systems

- Water Conservation: Repair leaking faucets, fixtures, valves and piping. Avoid using domestic water as a source of heating or cooling. Water lawns and plantings before 10 a.m. or during the evening hours. Use 0.5 GPM flow restrictors on faucet outlets and 2.5 GPM restricted flow showerheads. Use 1.6 gallon/flush water closets and 1.0 gallon/flush urinals when replacing fixtures. Select water conserving models when purchasing dishwashers and clothes washers.

- Pumping: Shut down domestic hot water recirculating pumps when unoccupied. Adjust domestic water pressure booster pumps for the minimum pressure and run time necessary to maintain adequate delivery pressure to fixtures.

- Water Heaters: Periodically blow down water heaters to eliminate sediment buildup on heat exchange surfaces. Adjust burners and induced draft fans for optimum combustion efficiency. Adjust water temperature set-point to minimum acceptable to building occupants.

C. Heating, Ventilating and Air Conditioning (HVAC)

- Thermostats: In small buildings and in exterior zones of large buildings, adjust to 70oF maximum in the winter and 76oF minimum in the summer. Reduce to 60oF during unoccupied winter hours.

In interior variable air volume zones of large buildings, adjust to 76oF minimum.

In interior constant air volume zones of large buildings, adjust to 70oF maximum in the winter and 76oF minimum in the summer. Reduce to 60oF during unoccupied winter hours. Minimize the use of reheat.

In vestibules, stairwells, mechanical/electrical rooms, elevator equipment rooms, unoccupied storage and similar spaces, adjust to 60oF in the winter.

Use setback thermostats for perimeter heating zones.

Calibrate thermostats on a regular basis.

- Ventilation and Air Conditioning: Shut down equipment during unoccupied hours.

Do not air condition gymnasiums, locker rooms, swimming pools, food service occupancies, commercial/institutional laundry areas, mechanical/electrical rooms, unoccupied storage spaces, correctional facility inmate areas, state park toilet/shower facilities, vehicle service and storage buildings, industrial/shop occupancies, utility buildings, wastewater treatment plants and similar areas.

- Filters: Routinely replace or clean filters to minimize pressure drop.

- Belts: Routinely adjust drive belts for proper tension and replace worn belts.

- Bearings: Routinely lubricate motor and equipment bearings.

- Dampers: Inspect dampers, damper seals, linkages and operators for proper sealing and operation. Repair and replace as needed for proper cycling, full closure and tight sealing.

- Insulation: Repair or replace damaged or missing pipe, duct and equipment insulation. Provide high level of insulation in unconditioned spaces.

- Piping Systems: Routinely blow down strainers and clean strainer screens. Repair or replace leaking system components. Where excessive pump throttling is used, trim impellers or add variable frequency drive pump control. 

- Air Systems: Seal leaks in ductwork, around coils and in air handling equipment with duct sealer and/or sheet metal closures. Periodically check louver screens and accessible turning vanes and clean to minimize pressure drop.

- Building Automation and Controls: Train appropriate building operators in the use of building automation and controls to minimize energy use. Optimize building start/stop equipment schedules to minimize operating time and stagger start-up times to limit electrical, central plant steam and chilled water demand.

Calibrate controls and check for correct operation on a regular basis.

Review air compressor run times on a routine basis, adjust pressure setting to minimum acceptable and repair pneumatic system leaks.

Use reset schedules to minimize energy use for discharge air temperature control, heating hot water temperature and humidification setpoints.

- Boiler Tubes, Chiller Tubes, Coils and Heat Exchange Surfaces: Clean fouled surfaces on a routine basis to ensure efficient heat exchange and minimal pressure drop. Use proper chemical water treatment program to minimize scale, fouling, corrosion and biological activity.

- Boiler and Cooling Tower Blowdown Systems: Check and adjust automated blowdown systems to minimize blowdown while maintaining appropriate cycles of concentration.

- Cooling Towers: Check and clean spray nozzles, distribution basin, fill and sump screens.

- Burners: Routinely analyze flue gas and adjust burners for optimum fuel-air ratios.

- Steam Traps: Routinely test and repair or replace leaking or failing steam traps.

D. Lighting and Electrical Systems

- Lighting: Turn off lights when space is not in use. Use occupancy sensors indoors and photoelectric sensors outdoors when retrofitting systems. Maintain sensors to ensure lights are off when not needed. Use LED exit lights when retrofitting.

- Office Equipment: Turn off personal computers, printers, copy machines and other office equipment when not in use and during unoccupied hours. Use Energy Star rated electrical products and appliances.

ADOPTED: June 17, 2002
 

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741 AUTHORIZED USE OF SCHOOL DISTRICT EQUIPMENT

School district equipment, supplies, and facilities have been purchased by tax dollars for the specific use of the educational program and whatever public and general use the Board of Education may authorize.

School equipment may be loaned out on a limited basis to outside parties within the school district for education purposes at the discretion of the building principal and in accordance with established procedures.  Such use shall not cause interruption to the school program.

The responsible party shall thoroughly understand the operation of the equipment and shall be liable for any damage, which may occur during the loan of the equipment.

Employee Use of School Equipment

School district employees may not use school district equipment, supplies and facilities for personal reasons except by special permission of the superintendent or principal.

LEGAL REF.:   Sections  120.13(17)   Wisconsin Statutes
                         120.44

CROSS REF.: 830, Use of School Facilities

APPROVED:     November 1974

REVISED:      September 1985
              March 1991
 March 2000
 June 17, 2002
 

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751 STUDENT TRANSPORTATION

The school district will provide transportation for students under provisions of state law and regulations.  The superintendent is responsible for administering student transportation services so as to:

1. provide for maximum safety of students.

2. supplement and reinforce desirable student behavior patterns.

3. assist handicapped students appropriately.

4. enrich the instructional program through carefully planned field trips as recommended by the staff.

The Board of Education shall provide transportation at district expense for all public and private school students who live two miles or more from their school of attendance, for students needing transportation due to a disability and for students residing in areas determined to be unusually hazardous, in accordance with state law and established procedures.   Appeals to hazardous areas determinations may be made in accordance with established procedures. 

The school district may also provide transportation to students who are not required to be transported, in accordance with established guidelines.

School buses will not be used for non-school purposes, or by non-school groups.

LEGAL REF.:   Sections  115.76(5)   Wisconsin Statutes
                         118.09
                         120.10(7)
                         120.44
                         121.51-121.56

CROSS REF.: 751-Rule, Transportation Guidelines
               751.1, Bus Routing and Scheduling
               Pupil Transportation Manual

APPROVED:     September 8, 1975

REVISED: June 17, 2002
 

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751-RULE    TRANSPORTATION GUIDELINES
Responsibilities

1. The responsibility for students using school buses rests with students' parent(s)/guardian(s) until the students actually board the bus for school and after the students get off the bus on the return trip.

2. The director of support services or his/her designee has complete authority over students from the time they board the bus for school and until they leave the bus for home.

3. The bus drivers have immediate authority over students at all times while being transported to and from school.  Discipline problems shall be handled in accordance with established policies and procedures. 

Transportation to Child Care Providers

1. Transportation to and from child-care providers should be in compliance with the Pupil Transportation Manual procedures.

2. No additional buses will be added to accommodate transportation to child-care providers.  If the district is required to add students to buses beyond the prescribed vehicle capacity, contracts granted under these procedures will be revoked on a "last approved - first revoked" basis with an appropriate refund of fees.

3. Bus routes will be changed if the change is reasonable and will not affect the arrival times at all schools involved.

4. New stops at additional schools will not be allowed for child-care transportation.

Non-Mandated Transportation

Students who are not required to be transported by the school district may contract with the District to ride the school bus.

Application forms must be filled out by all interested parents and will be considered in the order they are received.

Payment must be received with the application and will be paid on a quarterly basis thereafter.

If a parent purchases transportation on a bus route that discontinues a stop at their school of attendance during the year, transportation will be revoked with an appropriate refund of fees.

APPROVED:    November 11, 1974

REVISED:    February 11, 1991,  June 17, 2002
 

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751.1 BUS ROUTING AND SCHEDULING

Bus routes shall be established on the basis of serving all bus students in the best interests of the group, commensurate with economical operation, and in accordance with established procedures.  The Board shall approve all bus routes.

Approved bus routes and schedules will be finalized annually prior to the start of the school year and parents will be notified before the opening of school.  Routes will be posted throughout the school year as follows:

1. In school buses to which they pertain;

2. In the principal's office of each school for buses servicing that school;

3. In the transportation services office; and

4. In the office of the bus contractor for all routes assigned to that contractor.

When permanent changes in routing or scheduling become necessary dur¬ing the school year, parents of the students affected will be notified before the change is placed into effect.  This requirement does not apply to temporary changes made necessary by exigencies of weather, construction, or other irregularities interrupting normal service.

LEGAL REF.:   Sections  121.54   Wisconsin Statutes
                         121.56

CROSS REF.:   751.1-Rule, Bus Routing and Scheduling Guidelines
               723.1, Emergency School Closings

APPROVED:     November 11, 1974

REVISED: June 17, 2002
 

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751.1-RULE    BUS ROUTING AND SCHEDULING GUIDELINES

Routes

1. Where feasible, there shall be separate routes for bus students in kindergarten through grades 6 and students in junior and senior high school.

2. Bus drivers shall follow the prescribed routes exactly unless such routes are officially changed or unless, because some students do not ride, the route can be shortened temporarily.

 a. Bus drivers will not permit debarkation at any point between embarkation and the schools they service.

3. Buses may negotiate driveways to pick up and discharge students on special needs buses, where feasible and determined necessary by the director of support services or his/her designee.

4. Buses shall not go into any driveway to pick up and discharge students in grades K-12, excepting at the end of a route where it is deemed feasible and desirable to do so.  Such determination shall be made by the transportation services office.

5. Generally, students shall be returned home in the same order that they board the bus in the mornings, except where the first student picked up lives a greater distance from school than others and a more or less directly traveled route will make it possible to discharge earlier some passengers who live closer to school.

6. When unforeseen circumstances may necessitate a temporary change in bus routes and there is not time to consult with school authorities, the drivers shall contact the bus contractor by two-way radio to make such decisions as are best for the health and safety of the students.

Time Schedules

1. Estimated schedules shall be provided each bus student prior to the start of school each year.  These will be adjusted as actual practice requires.  No student shall be left behind by the bus if he/she is ready by the scheduled time.  Conversely, the bus shall not wait for tardy students.

2. Bus routes for students in grades K-12 will be scheduled, if possible, for a ride of no more than one hour for any student on any one trip. 

APPROVED:   November 11, 1974

REVISED: June 17, 2002
 

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751.2    BUS SAFETY PROGRAM

The safety of school bus passengers is the most important part of school bus operation.  Efficient and effective use of school buses is the most important factor in achieving this purpose.

The bus driver is responsible for the safety and discipline of students when students are loading or unloading at points not immediately adjacent to the school and while in transit and is expected to exercise good judgment on all matters involving safe transportation. 

A school bus patrol may be organized to assist the bus driver.  Bus patrol students will be selected by the individual bus drivers to assist in emergency procedures.

Buses will run whenever and wherever weather permits.  In the event of inclement weather, announcements will be made on the local radio sta¬tion as to whether or not buses will operate.

Accident prevention and emergency response procedures shall be established.

LEGAL REF.:   Section  121.54(1)   Wisconsin Statutes

CROSS REF.:   751.2-Rule, Bus Safety Procedures
               443.2-Rule, Guidelines for Student Conduct on School Buses
               723.1, Emergency School Closings

APPROVED:     November 11, 1974

REVISED: June 17, 2002
 

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751.2-RULE   BUS SAFETY PROCEDURES

Bus Driver Safety Duties

1. Complaints on road conditions should be made to the bus contractor and forwarded to the director of support services or his/her designee.

2. License numbers of cars whose drivers violate the "School Bus Pass¬ing" law should be referred to the county or state traffic patrol.

3. The bus driver is in charge of student conduct during such time that students are traveling on his/her bus or crossing the highway to meet the bus or upon leaving the bus.  Students who refuse to obey the directions of the bus driver or a member of school bus patrol or students who habitually violate the safety rules should be reported in accordance with established procedures.

4. Emergency Duties

 a. Bring the bus to a stop.

 b. Apply the emergency brake.

 c. Call base station on two-way radio.

 d. Turn off the ignition.

 e. Stay in the bus, and open the front door.

 f. Direct and supervise the patrol members.

 g. Direct the patrol members to carry out emergency procedures.

 h. Supervise evacuation of bus riders.

School Bus Patrol

1. A student(s) may be selected by the individual bus driver to act as a school bus patrol member.

2. School bus patrol members should act under the direction or consent of the bus driver, unless the driver is physically or emotionally unable to give instruction. 

3. Bus patrol members serve as aides in properly safeguarding bus riders during emergency situations.

 Duties may include:

 a. Set out flags, flares, and/or reflectors 100 feet to the front and rear of the bus.  The third reflector goes ten feet behind the bus.

 b. Take telephone number card to the nearest phone and call the listed numbers as needed. 

 c. Open emergency door when directed by the driver.

 d. Assist with unloading at the front and rear.

 e. Caution bus riders to be aware of traffic hazards.

 f. Direct bus riders to a place away from the bus.

Preparation for Emergencies

1. An easily recognized mark on the ceiling of the bus interior should be placed slightly to the rear of center to indicate the direction of exit.  Patrol members can also be placed in the center seats to help in this manner. 

2. One scheduled school bus evacuation drill each year is required in grades K-6 for every student attending school.  This drill simulates actual emergency situa¬tions, and is carried out by the bus companies at a school-loading zone.  Students are instructed in emergency and evacuation procedures.

3. Each bus is required to have the following emergency items: flags, flares, reflectors, fire extinguishers and first aid kit.

4. Each bus, whether under contract or owned by the school district, should carry telephone number cards and two-way radios.  These two-way radios are to be used in case of accident or other emergency.

 a. Tele¬phone cards are to contain the names and numbers of persons who can be called in case of an accident, or other emergency.  There should be at least three numbers provided, listed as first, second, and third choice.

  (1) Arrangements should be made to have the first person contacted pass on the request for assistance, when necessary.

 b. Additional information which can be used by the bus patrol in securing emergency aid, including wrecker, fire department, doctors, ambulances, rescue squads, local, county and state police should be included on the card. 

 c. A copy of the card will be fastened in a packet above the steps leading into the front of the bus.  Extra copies can be kept in the glove compartment, so the patrol member can take one when he/she goes for help. 

2. Bus Accident

 In case of a bus accident in which the bus driver is not injured, the driver, patrol members and bus riders remain in an as¬signed safe area until help arrives.

 A. The bus driver shall:
  (1) Report accident on two-way radio.
  (2) Direct bus patrols as conditions suggest
   (a) Check for injury.
   (b) Evacuate from front, rear, or both, if deemed necessary.
   (c) Put emergency aides in charge to prevent panic and control students if left on bus.
   (d) Put out flares, flags and/or reflectors.
  
 In case of a bus accident in which the driver is injured, all bus riders should remain in an assigned safe area until help arrives.

 A. Patrol member
  (1) If the bus is still moving, steers bus to a safe place.
  (2) Turns off ignition, and applies emergency brake.
  (3) Reports accident on two-way radio. 
  (4) Places flags, flares and/or reflectors.
  (5) Directs and supervises unloading of bus riders.
 

3. Physically Ill Driver

 In case the bus driver becomes ill and is unable to control the bus, the following procedures shall be carried out:

A. Patrol member
  (1) If the bus is still moving, steers bus to a safe place.
  (2) Turns off ignition, and applies emergency brake.
  (3) Reports accident on two-way radio.
  (4) Places flags, flares and/or reflectors.
  (5) Directs and supervises unloading of bus riders.

4.  Fire

 A. Driver
  (1) Report fire on two-way radio. 
  (2) Direct bus patrols.
  (3) Evacuate the bus from the front, rear, or both.
  (4) Direct fire fighting procedures.
  (5) Place flags, flares, and/or reflectors.
  

APPROVED:   November 11, 1974

REVISED: June 17, 2002
 

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751.21    USE OF VIDEO CAMERA ON SCHOOL BUS

The Wisconsin Rapids School District approves the use of video cameras to record student conduct on the school buses for the primary purpose of reducing disciplinary problems and vandalism on the school bus.  This will allow the driver to focus on the driving of the bus, providing safer transportation for the school district students.

Parent(s) guardian(s) shall be notified once a year via the school bus rules and regulations that video cameras may be used on the buses, and a sign shall be placed at the front of each bus indicating that video cameras may be used on the bus.

The director of support services or his/her designee shall determine when and on which bus a video camera shall be located and maintain a log to include the date, bus number, and driver. The decision to use a video camera on a bus shall be made only when there is a need to do so.  Bus drivers do not need to be informed which bus has a video camera in operation.  Individual drivers and principals may request that the video camera be placed on a specific bus on designated dates.  Parent(s)/guardian(s) may contact the director of support services or his/her designee and request that a video camera be utilized on a specific bus.

Only the director of support services or his/her designee, bus company employees, principals, and superintendent or designee shall be authorized to view the videotape for the purpose of documenting a problem, and determining which students may be involved.  Disciplinary action may be taken with students based on video documentation.  Students may be disciplined based on the viewing of a videotape recording.  Their parents(s)/guardian(s), may view that isolated segment of the videotape that documents the incident for which they are being disciplined.  The director of support services or building principal(s) shall view the videotape with the adult student and/or parent(s)/guardian(s) and document the date and the names of all individuals viewing the tape.

The videotapes shall not be available for viewing by the public in general, employees in general, media, or other individuals without prior approval of administration.  The principals or superintendent may authorize other individuals, such as the guidance counselor, school psychologist, or social worker, to view segments of a specific videotape, if such individuals are working with the student on the videotape because of a behavior, emotional, or learning problem, and viewing the videotape is beneficial to their role in assisting the student.  A log shall be kept of the date and names of the individuals viewing the videotape.

A student being disciplined based on the viewing of a videotape recording will use the following procedure:

1. Only adult students (those at least 18 years old) and the parent(s)/guardian(s) of minor students can view the videotape.  Minor students cannot view the videotape.

2. If more than one student is identifiable in a given frame or series of frames, neither the student to be disciplined (regardless of age) or that student’s parent(s)/guardian(s) will be able to view the tape unless:
a. the tape can be edited or altered so as to render all other students unrecognizable, or;
b. written consents are obtained from the other adult students and the parent(s)/guardian(s) of the other minor students.  Consents must be signed, dated, and must specify the records to be disclosed, the purpose of the disclosure, and the party or parties to whom disclosure may be made.

If there are no reported incidents pertaining to the date a video was taped, the video may be erased or reused after three (3) student school days or ten (10) calendar days, whichever occurs first.

LEGAL REF.:  Section 118.125(2)(b)  Wisconsin Statutes
    120.12(1)
    121.52(2)

APPROVED:  December 1995

REVISED:  June 17. 20002
 

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751.3 TRANSPORTATION TO SCHOOL-RELATED EVENTS

Use of school buses for educational field trips, athletic trips, trans¬portation of music or choral groups, summer school programs, or for other school-related activities should be scheduled at the earliest practical date consistent with pre-event planning, in accordance with established procedures.

School bus drivers are to be qualified and licensed as prescribed by law.  The operation of school buses by persons other than qualified and licensed bus drivers is forbidden.

LEGAL REF.:   Sections  121.52(2)(a)   Wisconsin Statutes
                         121.54(7)

CROSS REF.:   751.3-Rule, Guidelines for Transportation to School-Related Events
               352, Field Trips and Community Service
               723.1, Emergency School Closings
              752, Use of District-Owned Vehicles

APPROVED:     November 11, 1974

REVISED:        June 17, 2002
 

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751.3-RULE GUIDELINES FOR TRANSPORTATION TO SCHOOL-RELATED EVENTS

1. Prior to the date on which transportation will be required for a school-related event, the principal of the school concerned will submit a request therefor on the form entitled "Requisition" to the director of support services or his/her designee, listing the following information:

 a. Place to which buses will report
 b. Date and time transportation will be needed
 c. Destination
 d. Number to be transported
 e. Information regarding whether buses will be:
  (1) released at destination
  (2) released to wait for return trip
  (3) released and requested to return at a specified time
 f. Event for which transportation is needed
 g. Name of teacher in charge of group

2. The principal is responsible for providing a chaperon or escort aboard each bus used for field trip purposes and for instructing teachers, chaperons, or others designated as escorts, in student discipline and con¬duct to be observed while in transit, and until students are returned to school or parental control.

3. Food may not be eaten on school buses.  When extended field trips require absence during the lunch period, the teacher conducting the trip will make provision for a place where lunch may be eaten.

4. Athletic Contests

 Dates for regularly scheduled athletic contests are established early in the school year.  A summary of transportation needed should be furnish¬ed to the transportation services office as the time schedules are approved.

5. School Clubs

 All school clubs wishing to make a trip on a school bus must follow the same procedure as a field trip during school time. 

 a. Each club must submit a field trip request form signed by the faculty advisor in charge of the school club to the principal of the school concerned. 

 b. The principal will then sign the field trip request form and forward it to the transportation services office.  Each form should include the same information that is required for a field trip. 

 c. The transportation services office, with the faculty advisory, will then make all necessary arrangements for the trip

APPROVED:   November 11, 1974                           REVISED: June 17, 2002
 

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751.5       USE OF PRIVATE VEHICLES TO TRANSPORT STUDENTS

No District employee or other person serving in an official capacity shall use a private vehicle to transport any student to or from school or a school activity, unless all state law and District requirements have been met.

LEGAL REF.:  Section  121.555  Wisconsin Statutes

CROSS REF.:  751.5 Rule, Guidelines for Use of Private Vehicles to Transport Students
   352, Field Trips
   751.3, Transportation to School-related Events
   751.3 Rule, Guidelines for Transportation to School-Related Events
   671.1, Expense Reimbursement
   

APPROVED:

(This policy is a sample given to us by WASB from the School District of Mayville)
 

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751.5-RULE GUIDELINES FOR USE OF PRIVATE VEHICLES TO TRANSPORT STUDENTS

District employees or other persons serving in an official capacity may use private vehicles to transport students to and from school or a school activity under the following conditions:  (These guidelines apply when transporting nine or less passengers in addition to the driver.)

Insurance Requirements

The vehicle operator must show proof of vehicle insurance coverage in the amounts outlined below:

1. Bodily injury liability coverage –
a. $250,000 per person;
b. subject to the limit for each person; total bodily injury liability limits of not less than $500,000 per each accident; or
c. equivalent of $300,000 combined coverage

2. Property damage coverage - $100,000

Vehicle Inspection Requirement

If the vehicle is owned or leased by the school or bus contractor or is operated by a District employee, it must be inspected annually for compliance with state law requirements and Department of Transportation (DOT) rules.  The owner of the vehicle will be responsible for the routine annual inspection.  A certificate of completion of the vehicle inspection must be on file in the District office.

Vehicle Operator Requirements

The vehicle operator must:
1. Possess a valid Wisconsin driver’s license or a valid driver’s license issued by another jurisdiction.
2. Be at least 18 years of age.
3. Have sufficient use of both hands and the foot normally employed to operate the foot brake and foot accelerator.  The District may waive this requirement if the vehicle operator has sufficient use of one hand to safely operate the vehicle, as substantiated by a special driving exam conducted by the DOT.
4. Not have been convicted of any of the driving violations outlined in section 121.555 of the state statutes.  Upon request of the operator or the school, the DOT shall certify whether the operator meets this requirement.

If the vehicle used is owned or leased by the school or a bus contractor or is operated by a District employee, the operator must submit a medical opinion indicating that he/she is not afflicted or suffering from any medical or physical disability or disease which could prevent the operator from exercising reasonable control of the vehicle.  This medical opinion must be submitted as required by state law.

Other Requirements

1. A vehicle may not be used to transport more persons than can be seated on the permanently mounted seats without interfering with the operator.

2. If the vehicle is to be used for the transportation of passengers to extracurricular activities, it must be under the immediate supervision of a competent adult.

3. Parents/guardians of students who are being transported in private vehicles on field trips, athletic trips, etc., must be notified by a written notice.  The notice must include (a) where the student is going; (b) how long it will take to get there; (c) who is providing the transportation; and (d) what type of vehicle is being used.  It must be signed by the student’s parent/guardian and returned to the school.

Documentation regarding the above shall be filed with the District Office prior to transporting students in private vehicles.

Use of Private Vehicles on School Business or to Transport Students

The School Board recognized the need for some school employees, or other persons serving in an official capacity, to use their own motor vehicle for school purposes.  To safeguard the school district, employees and students in matters of safety and liability, particularly as it relates to the transporting of students, the following policy guidelines shall be observed.

1. District employees or other persons serving in an official capacity shall have the written permission of the district administrator, or designee, in order to use a private motor vehicle for school purposes.  Permission may only be granted if the person providing transportation has satisfactorily met all District and state law requirements.

2. The District shall assume no responsibility for liability in case of accident, unless the employee or other person serving in an official capacity has obtained the necessary authorization.  In all cases, however, the driver’s automobile insurance is the primary carrier, with the District’s insurance being secondary.

3. Transportation by private vehicle shall be strongly discouraged and shall be used only when no other practical transportation is available.

APPROVED: 

(This policy is a sample given to us by WASB from the School District of Mayville)

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752 USE OF DISTRICT-OWNED VEHICLES

The School District of Wisconsin Rapids shall provide a school vehicle whenever possible for travel by administrators, department heads, teachers, cooks, custodians and any other school employee on official school district business.  In the event an employee is entitled to or will receive travel expenses from another source; however, the employee's personal car shall be used. 

All school vehicles are to be used for official school business only and should travel directly from the vehicle storage site to the site of such school business, except as otherwise provided. 

School vehicles may also be used for school-sponsored student trips and extracurricular activities.   Students may drive a school vehicle for emergency purposes only if they are on a field trip traveling with their teacher as a group within the district, if they meet all applicable state law requirements and are approved by the director of support services or his/her designee. Parents may also drive a school vehicle on extra-curricular activity trips if they meet all applicable state law requirements and are approved by the director of support services or his/her designee. 

Guidelines shall be established for the use of school vehicles.

LEGAL REF.:   Sections  121.52(2)(a)   Wisconsin Statutes
                         121.54(7)
                         121.555

CROSS REF.:   752-Rule, Guidelines for Use of District-Owned Vehicles
               WREA Agreement
               AFL-CIO Local 1075 Agreement (Lunch, Custodians and Maintenance)
   Substitute Teachers Agreement
   AFL-CIO Local 95  Agreement ( Office and Professional Employees)
            

APPROVED:     October 12, 1981

REVISED:      February 11, 1985
   June 17, 2002
 

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752-RULE    GUIDELINES FOR USE OF DISTRICT-OWNED VEHICLES

1. In the event that an employee uses his/her personal car for school business without checking on the availability of a school vehicle from the central office and a school vehicle was available, mileage will not be paid to the employee unless approved by the superintendent or director of support services.

2. To acquire the use of a district-owned vehicle, each person or group must have approval from the building principal, superintendent, or supervisor. 

 a. Each request shall be forwarded to the transportation services personnel who will schedule a vehicle if one is available. 

 b. When conflicts arise, priorities will be established by using the earliest date of request or other relevant factors as determined by the transportation services personnel.

3. School vehicles may be used to travel within the city of such school business to restaurants for regular meals only if these facilities are not available where the meetings are held.  No school vehicle is to be used for personal use. Any infraction of this rule will result in denial of future requests for use of a district-owned vehicle by the employee.

4. Only school employees, School Board members, parents and students are allowed to travel in school vehicles.  If any school employee would like other members of his/her immediate family to travel with him/her, approval must be given by the director of support services or his/her designee or future requests for use of a district-owned vehicle by the employee will be denied. 

5. All school vehicles are stored at East Junior High School and must be returned to this location.  In the event that a vehicle is not returned to the proper place after a trip, the group responsible for the trip will be denied the use of school vehicles in the future.

 a. If a vehicle is leaving at an early hour, the keys to the vehicle may be picked up the afternoon before the trip is to be taken.
 
7. After a vehicle has been used and returned to the storage unit at East Junior High School, the cost of the vehicle will be the actual cost of gasoline and oil that is used for each trip plus any additional cost for cleaning.  This amount will be charged to the account number of the group that used the school vehicle.

 a. In the event that the interior of the school vehicle must be cleaned after use, a $20.00 flat fee will be charged to the account number of the group that is responsible for the vehicle. 

APPROVED:   October 12, 1981

REVISED:    February 11, 1985
   June 17, 2002
 

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760 FOOD AND NUTRITION SERVICES PROGRAM

The School District of Wisconsin Rapids believes:

• That a healthy, well-nourished child is better prepared to learn.
• In providing meals and nutrition services for all its students and staff.  The District may also provide services to programs outside the District when resources allow and when mutual benefits are derived.
• All children need to receive nutritionally adequate meals and nutrition education.  The District will design the School Food and Nutrition Program to encourage students to participate.
• The School Food and Nutrition Program shall serve as a learning laboratory to the instructional program as needed, providing nutritional information and food service technology as related to the curriculum.
• The District shall promote public policy that will provide adequate funding for child nutrition programs in the schools.

Goals of the Wisconsin Rapids School Food and Nutrition Program

1. Encourage and support the implementation of a nutritionally adequate, developmentally appropriate, educationally sound, financially accountable, non-profit school food and nutrition program that meets USDA requirements.

2. Ensure that all students eligible for free or reduced meals have received information regarding this opportunity so low-income children can have healthy food available at reduced/free pricing.

3. Work for the highest standards in the school food and nutrition program with emphasis on nutritionally sound meals and healthy food choices that meet or exceed USDA guidelines and are acceptable to students.

4. Ensure maximum participation in the school meals program by promoting the program to parents, staff and students, and seeking their input on menu development and program design.

5. Plan menus that consider the cultural diversity of the students in the district and allow students to try new foods as part of the learning experience.

6. Serve meals in a pleasant environment with sufficient time for eating, while fostering good manners and respect for fellow students.

7. Encourage the use of fresh fruits and vegetables on the menu when economically feasible.

8. Obtain information from vendors, when available, regarding their position on bovine growth hormone and genetically modified foods; minimize or eliminate the use of these products when scientific evidence supports this need and sufficient labeling and vendor information is available.

9. Encourage and develop the highest standards and provide appropriate educational programs for professional growth of the school food and nutrition personnel.

Strategies

A. Integration into the Curriculum

1. Integrate eating experiences and nutrition education into the curriculum when applicable.

B. Student Participation

1. Solicit student preferences in planning menus through direct student feedback, taste tests and surveys.

C. Nutrition Education and Professional Development

1. Provide regular professional development to enable the Food Service staff to become full partners in providing excellent food to our students.

2. Serve as a resource to teachers and Food Service staff on nutrition education topics.

D. Public Policy

1. Request that State and Federal representatives support legislation for child nutrition programs or other laws that may impact the nutritional health of our students/customers.

E. Community Use of School District Property

1. District facilities, including school kitchens, shall be available to community based groups for their use and enjoyment under terms established by the Board of Education.

The Food and Nutrition Program shall deliver a program consistent with the District and community beliefs, needs and resources.  Students in the school district shall have an opportunity to participate in the National School Lunch, School Breakfast, and Special Milk Program at schools where each program is offered.  Students in secondary buildings may also choose from a-la-carte food selections.  The district administrator or designee, in accordance with established guidelines, shall administer these programs.

The Board shall establish meal prices annually.

The Food and Nutrition Program shall be operated in accordance with United States Department of Agriculture policy.  The school district shall not discriminate in school sponsored food service programs on the basis of gender, race, color, national origin, ancestry, creed, religion, age, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability or handicap. 

Discrimination complaints shall be processed in accordance with established procedures.

LEGAL REF.:  Sections 115.34 Wisconsin Statutes
     115.341
     115.343
     118.13
     120.10(16)
     120.13(6) and (10)
   PI 9.03(1), Wisconsin Administrative Code
   PL 91-248
   PL 94-105 

CROSS REF.:  411-Rule, Student Discrimination and Harassment Complaint Procedures

APPROVED:  July 9, 2001  

REVISED:  June 17, 2002
   February 11, 2008
 

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760-RULE – FOOD SERVICES MANAGEMENT GUIDELINES

The Supervisor of Food Services will administer the daily operations of the Food Service Program, under the direction of the Director of Business Services.  All applicable state and federal regulations will be followed in the administration of the program.  Guidelines for the daily operation of the program will be distributed annually to the District administrators to ensure uniform application.

Administration

1. Meal Fees

a. The cost of lunches and breakfasts will be based on the cost for preparation and serving the food, costs for components of the meal not covered by federally donated commodities nor subsidies, cost for replacement of expendable items, plus a charge for depreciation of equipment.

b. Employees working for and charged to the Food Service Program are eligible for one meal per breakfast/lunch without cost.  All other employees or students who volunteer or assist with the food service program must pay for their meals.

2. Payment of Fees

a. A computerized system has been implemented for the Food Service Program.  The system eliminates the need for meal tickets, simplifies the process of purchasing meals, provides total confidentiality for students who are receiving free or reduced meals, and provides improved financial accountability for the program .

b. Students and staff deposit money into a personal account.  Each time a student or staff member purchases a meal or selected a la carte item, the account will automatically be charged the correct amount.  The system automatically recognizes any student eligible for a free or reduced meals and records the transaction appropriately.

c. Student and staff members are issued a personal identification number (PIN) which he/she enters into a keypad at the meal serving line.

d. For security purposes, the student’s picture will appear on the computer screen at the meal check out station.

e. At the elementary schools, cash will not be accepted from students or staff in the breakfast or lunch lines. All federally reimbursable breakfast and lunch purchases, including extra milks and juices, will be charged to the student or staff account.  Staff who do not routinely work in the school (i.e., substitutes) and other visitors who are not issued a PIN will pay for their meal in the school office

f. At the junior high schools, cash will not be accepted at lunch from students or permanent school staff who have been issued a PIN.  Cash will be accepted on the serving line only from staff and students who have not been issued a PIN (i.e., substitutes, staff who work in multiple buildings, foreign exchange students, etc.)

g. Breakfast a la Carte purchases at the junior high schools may be paid for with cash or charged to the student account.  An approval form must be signed by the parent/guardian if they wish to allow the student to charge breakfast a la Carte items to their account.  The school principals, in cooperation with the Supervisor of Food Services, determine how breakfast a la Carte payments will be handled at an individual school.

h. The system keeps a record of all student and staff transactions, which a parent/guardian or staff member may review upon request.  Requests for this information may be made through the main school building office.

i. If the student or staff member runs out of funds, he/she may receive up to three additional meals.  If a deposit to the student of staff member account has not been made within that time, meals from that account will be discontinued until a payment has been received. 

j. Parents and/or students (based on the grade level involved) and staff will be notified when their meal balance is low.  Written and/or verbal notification will be provided based on the needs of the school.

k. Money remaining in a student account at the end of the school year will be carried over for use the following year.  Students transferring to another school within the District will have their meal balance transferred to that school.  Refunds will be given to students who are graduating or moving out of the district.

3. A la Carte

a. A la carte items such as coffee and other refreshments will be charged to the person or program requesting the items.

APPROVED: November 11, 1974

REVISED:  September 8, 1975
   December 9, 1996
   June 17, 2002
 

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761 FREE AND REDUCED PRICE MEALS

The school district shall offer free and reduced price food services to eligible students.  Reimbursable meals shall be in accordance with state and federal guidelines pertaining to the National School Lunch and Breakfast Program. The final decision regarding eligibility in each situation will be made by the director of business services or his/her designee, in accordance with established guidelines.

This policy will be published in the local newspaper at the start of each term. 

LEGAL REF.: Sections  115.34 Wisconsin Statutes
                        120.10(16)
                      120.13(6)&(10)
               PL 91-248
              PL 94-105

APPROVED:     September 8, 1975

REVISED:  December 9, 1996
   June 17, 2002
 

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771 COPYRIGHT

The School District of Wisconsin Rapids requires compliance with copyright laws.  The WRPS Copyright and Fair Use Handbook, designed to assist district employees in complying with such laws, shall be prepared by district staff and approved by the Board.  Library media staff will assist in the interpretation of the policy for students and staff.  Building principals and the Director of Technology are responsible for monitoring compliance with the handbook.

LEGAL REF: Section 943.70  Wisconsin Statutes
 PL 94-553
 PL 94-517

CROSS REF: WRPS Copyright and Fair Use Handbook

APPROVED: May 14, 1990

REVISED: June 17, 2002
 April 10, 2006
 

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772 TELEPHONE SERVICES

Ordinarily, school district employees are not to be called to the telephone for personal telephone calls at their workstations.

Outgoing long distance calls may be made from the office telephone. 

• School business calls that are charged to the school require the principal's prior permission.  Following the call, the employee should complete the appropriate form and submit it to the principal. 

• Personal calls are not to be charged to the school.

APPROVED:     November 11, 1974

REVISED:  June 17, 2002
 

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773  DATA PROCESSING SERVICES

Data processing shall be employed only to the extent that it reduces the time and dollar costs of mechanical, routine operations.  Under no circumstances shall data processing, or comparable mechanistic approaches, be allowed to interfere with warm interpersonal relations between students and staff.

Evaluation

Periodically, and at least once each year, the data processing services of the school district will be evaluated and a report given to the Board as necessary.  This report shall contain, among other things, information on equipment, utilization of machines, the manner in which costs are borne and the impact upon the instructional program.

APPROVED:   November 11, 1974

REVISED:  June 17, 2002
 

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780 INSURANCE MANAGEMENT

The insurance coverage of the school district should provide the broadest, most complete coverage available, to be secured at the most economical cost to the district consistent with sound insurance principles.

Liability Insurance

The Board shall carry a general liability policy to cover all school premises, activities and operation under control of the Board.  This shall include teacher liability.  The Board shall purchase, with district funds, the type and amount of insurance necessary to protect itself as a corporate body, its individual members, its appointed officers and its employees from financial loss arising out of any claim, demand, suit or judgment by reasons of alleged negligence or other act resulting in accidental injury to any person or in property damage within or without the school buildings while the above-named insured are acting in the discharge of their duties within the scope of their employment and/or under the direction of the Board.

LEGAL REF.:  Sections   66.18   Wisconsin Statutes
                        118.10
                        120.10(7)
                        120.12(6)
                        120.12(24)
                        120.13(2)
                        120.44
                        121.53(1)
                Chapter 102

CROSS REF.:    451, Student Insurance Program
                722.1, Accident Reporting
                WREA Agreement
                AFL-CIO Local 1075 Agreement (Lunch, Custodians and Maintenance)
                AFL-CIO Local 95 Agreement (Office and Professional Employees)
    Substitute Teachers’ Agreement

APPROVED:    November 11, 1974

REVISED:  June 17, 2002
 

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